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Case Study: Development of a School Management Web Application

school management web application

Introduction

Project Scope

The objective of this case study is to provide an in-depth analysis of the development process of a School Management Web Application for Mountain View School District. This application aimed to digitalize and centralize educational and administrative tasks, thereby increasing efficiency and streamlining communication among teachers, students, parents, and administrators.

Background

Mountain View School District comprised 15 schools with approximately 10,000 students and 500 staff members. The district was using outdated software, and many tasks were still paper-based, which led to inefficiencies and increased administrative workload.

Needs Assessment

  • Simplification of attendance tracking
  • Easy assignment submission and grading
  • Real-time communication channels
  • Automated scheduling for staff and students
  • Central database for student and employee records

Stakeholders

  • School Administrators
  • Teachers
  • Students
  • Parents
  • IT staff

Methodology

Technology Stack

  • Frontend: ReactJS
  • Backend: Django
  • Database: PostgreSQL
  • Server: AWS EC2

Development Phases

  1. Planning
  2. Design
  3. Development
  4. Testing
  5. Deployment
  6. Maintenance

Key Features

  1. User Authentication : Secure login for different user types.
  2. Dashboard : Custom dashboards for students, teachers, and administrators.
  3. Attendance Management : Automated attendance tracking via RFID and manual entry.
  4. Assignment Submission : Digital submission and grading of assignments.
  5. Scheduling : Automated timetable generation and calendar integration.
  6. Communication : In-app messaging, announcements, and forums.
  7. Reports : Academic and administrative reports.

Challenges and Solutions

Challenge 1: Data Migration

  • Solution : A script was developed to batch-import existing records into the new system.

Challenge 2: User Training

  • Solution : A series of webinars and documentation helped ease the transition.

Challenge 3: Scalability

  • Solution : Implemented microservices architecture to ensure the system is scalable.

Results

  • Reduced paperwork by 70%
  • Increased attendance tracking efficiency by 50%
  • Achieved 98% user satisfaction rate within the first month

Financial Impact

  • Development Cost: $100,000
  • Annual Maintenance: $15,000
  • Estimated Annual Savings: $60,000

Conclusion and Future Work

The School Management Web Application has significantly increased efficiency, saving both time and money for Mountain View School District. There is potential for additional features, such as integrating AI-based learning analytics and expanding to mobile platforms.


By examining the development process, features, challenges, and outcomes, this case study aims to serve as a valuable reference for similar projects in the future.